Facility Use Application

Please complete the below form to request the use of city facilities.  Requests are not confirmed until a formal confirmation letter is sent.  Please allow 3-4 weeks for approvals to take place.  


*The following six fields must be completed only for equipment and set-up requests for city meeting rooms and the Music Pier.


The City reserves the right to deny approval for the use of facilities when the City determines that a proposed activity may place at risk the safety of members of the community, the participants, or may adversely affect the facility, or which may place the City in a position of bearing inordinate liability. Such activities, which may be denied, include those activities for which the sponsors are unable to certify the presence of adequate security. As the representative of this organization, I agree to the following:

  1. Completed application must be submitted to the City at least 60 days prior to the event.

  2. It is understood and agreed that the applicant assumes full responsibility for the preservation of order in the building or on its premises and liability for any damage or loss of property. Please insure that clean up is done prior to leaving and trash is disposed properly.

  3. It is understood that all fees will be paid in full at least two weeks prior to the event or the event will be cancelled. Please make checks payable to City of Ocean City.

  4. The organization must comply with all local and state laws regarding public assemblies.

  5. All applicants must have liability insurance of at least $1,000,000. The City of Ocean City must be named as additionally insured on the Certificate of Insurance for the dates the facility will be used. Proof of coverage must accompany payment.

  6. SMOKING or ALCOHOLIC BEVERAGES on any City property is positively prohibited.

  7. ANIMALS of any kind are not permitted in the building.

  8. Advertising is the responsibility of the organization and must not begin until written approval for the use of the facility is received from the City.

  9. NOTIFICATION OF CANCELLATION IS REQUIRED TWO WEEKS PRIOR TO THE EVENT.

  10. As a representative of the organization I understand that after we have been granted approval any modification in the dates, times or locations requested may result in additional charges for the organization.

  11. The organization will indemnify and hold harmless the City of Ocean City for any loss or claim arising out of the use of the facility or equipment.

  12. The City will only provide 10 Tables and 20 Chairs for your event. If you need more than that they should be rented from a rental company. Organizations erecting tents for their event must use sandbags or water barrels to secure the tents. SPIKES ARE NOT PERMITTED. THERE WILL BE NO EXCEPTIONS.If required, a separate security deposit check of $500 shall be made at least two weeks prior to the event date. Please make checks payable to City of Ocean City.




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